Automate Emails in GetFeedback using Salesforce

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Easily create and schedule email surveys using Automate in GetFeedback using Salesforce. Sending with Automated Email, you’ll have access to advanced tracking and analytics, avoid using up your email send limits within Salesforce, and set reminder emails without setting up complicated apex triggers in Salesforce.

Getting Started

First, connect your survey to Salesforce. You don’t need to build your mappings yet, just connect the survey to Salesforce. Navigate to Edit Survey > Mappings > Salesforce Custom Mappings to connect the survey to your integrated Salesforce environment.

Draft/Publish & Automate Email
Draft/Publish & Automate Email

When using GetFeedback's Draft/Publish feature, the Draft version of this template will not publish to the Live version of your survey. Build your Automated Email template in the Live version of your survey.

Then navigate to Distribute > Email > Automate in GetFeedback using Salesforce.

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Build your Email Template

  1. Choose your Call to Action. Embed a button or embed a survey question directly in your email.

  2. Choose an email Subject line that’s clear and concise. 

  3. Select your Sender name and Sender email address. We'll provide you with an authenticated email address or you can send from your own custom domain.

  4. Select which Salesforce object will trigger your email outbound message from Salesforce. You want this to be the same object that your workflow is based on in Salesforce. (If you don’t know yet, please create your workflow in Salesforce and come back to finish your survey template later on.)

  5. Select the Salesforce field that we’ll use to pull the customer’s email address. If one isn’t available, please select a different object, or add an email field to the object you’ve selected in Salesforce. Formula fields in Salesforce are not supported on outbound messages.

AutomatedEmail builder

Enable Suppression List Sync

Next, map unsubscribe requests and hard bounces to Salesforce. 

  • Pick the Salesforce field you’d like to map unsubscribe requests and hard bounces to.

  • These will need to be checkbox fields in Salesforce on your contact record, so you'll need to set these up in Salesforce first. 

When you send the survey out - a user may choose to unsubscribe. When they do, you'll be able to see that the checkbox field in Salesforce on the Contact record has been updated.

If the email is returned as undeliverable with a hard bounce, you’ll see this updated in the hard bounce field on the contact record in Salesforce.

Now this data is in Salesforce, and you can build suppression list reporting or curate a high performing distribution list for future email sends. 

If you'd like an email address to be resubscribed to your emails from GetFeedback, Please email help@getfeedback.com.

Add Merge Fields

Next, add merge fields to your survey. 

  • Pull in any personal information you’d like to track about your respondents such as contact ID, name, email or case. 

  • If you want to reference any lookup relationships later on in the process this is a great time to add those object IDs to your email template. 

Click Save initial email settings when you've got your email details set up.

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  • Once Save initial email settings is clicked, this button should grey out and the View in Salesforce option at the top of the automated email builder should turn blue.

  • If the Save initial email settings button remains blue, the survey's connected Salesforce environment may be missing the needed permissions to build the outbound message in Salesforce. Check that your Salesforce environment has "Modify Metadata" and "Customize Application" permissions enabled.

  • Finally, click View in Salesforce to view the outbound message in your Salesforce org. You can leave this screen now to go to the next step of selecting the workflow in Salesforce which will trigger your automated email.

Set up your Salesforce Workflow

If you haven’t already, set up a workflow in Salesforce to trigger your survey outbound message. 

  • Choose the action that will kick things off. Select an Existing Action to find your Outbound Message.

select existing action
  • Next, select Outbound Messages and search for the one you’ve just created in GetFeedback to attach it to your workflow.

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  • Now that you've selected the Outbound message in your workflow, you’re all set! You’ve completed all the necessary steps to send your GetFeedback survey with Automated Email. 

  • As always, please test your workflow. Enable your outbound message and workflow to make sure everything is working as expected before going live.

A Video Guide on Sending Automated Emails

Sending Using Your Own Email Domain

When setting up automated emails from Salesforce you’ll also be able to send using your own email domain by setting up DKIM.

 DKIM allows for a unique signature to be added to the message header for each email you send. This signature is specific for your domain and is generated by a private key. The corresponding public key is added to a DNS record for your domain. We’ll provide you with this key so that you can add this to your DNS records before sending with us.

DKIM then permits receiving email systems to verify that the email was authorized to be sent. Using DKIM can help with your deliverability rates, ensuring that more surveys reach more of your audience for better response rates and data overall.

To get started please contact our support team at help@getfeedback.com to access the key to add to your DNS records. Adding the DKIM key will be different depending on your DNS provider so check in with your IT team about how to make that happen.

Sending Using a GetFeedback Subdomain

If you do not want to make changes to your DNS you can also send using a custom GetFeedback subdomain. Contact our support team and we'll gladly set this up for you. Your subdomain would appear something similar to: yourcompany.getfeedback.com when sending.